Implementation plan dealing with prioritising actions, monitoring and review
In order to plan the implementation of actions in an enhanced Sustainable Energy Action Plan (SEAP) or other city plan, a consideration of prioritising actions, monitoring and reviewing is required. Through STEP UP, a tool was developed to allow a comprehensive comparison between actions in order to prioritise them, based on key criteria such as costs, payback period, finance and economics, stakeholders, impact on energy targets, risks and alignment with the wider policy objectives of each city.
Key areas for analysis are:
- Policy interventions;
- Stakeholder assessment;
- Financial assessment (costs and payback);
- Financial assessment (funding);
- Energy assessment;
- Risk assessment;
- Integrated/cross sector opportunities
The monitoring and review part required the cities to identify the key stakeholders involved in the monitoring and review process, and to plan the timescales for analysis of the implementation of these actions. This has helped cities to highlight any gaps in their plans, which they will continue to fill as they further refine the specifics of each SEAP action and move from planning to implementation of these actions. This will help the STEP UP cities to ensure the successful implementation of their SEAPs, and the actions therein, over the coming years – making significant contributions to city, national and European wide targets for climate and energy.
- Prioritise SEAP actions as early as possible: a prioritisation exercise of this level of detail can help to decide on the implementation timeframes of specific actions, if conducted early enough in the SEAP implementation process. Therefore, it is worth carrying it out once all SEAP actions have been agreed, allowing sufficient time and resources to conduct a thorough analysis.
- Allow time to gather data and use estimates where data is unavailable: whilst data gathering is time consuming, it is valuable for understanding the costs and impacts of actions and can help with the prioritisation process. If data is not available, make estimates based on similar projects or known averages, and follow up whether the estimated data matches reality during the implementation phase.
- Consider the key criteria for the local context: the template covers seven key criteria for cities to consider, and gives the option for others to be added. It would be worth considering other key criteria unique to a city’s local context and including them in the analysis, so that the scores and priority levels achieved by specific actions reflect all key criteria for a city.
- Learn from, and strengthen, low scoring actions: actions that achieve low scores against certain criteria highlights areas to focus on as the actions are developed further, especially where the actions have achieved low scores against criteria which are seen to be key for the city.
- Consider implementation and monitoring plans further: it would be valuable to use the findings of the prioritisation exercise to develop more detailed implementation, monitoring and review plans to ensure that actions are successfully implemented and their potential environmental, economic and social benefits are fully realised.
To find out more about how the STEP UP cities prioritised the actions in their enhanced SEAPs, and planned for their implementation, monitoring and review, you can download the summary report here